Zeit- und Selbstmanagement

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Time off the grid
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Voicemail

It's easy enough to change your voicemail message, so don't forget to do so if you know you won't be listening/responding to messages for more than a day - and don't forget to change it back afterwards! A brief message will suffice, eg:

• Hello! I'm afraid I won't be able to check messages until Monday 29 October. In the meantime please call my colleague Maria on 123 4567490 if you have an urgent query. Thank you.

Don't forget to check this with Maria (in this case!) before you switch the message on. You may also wish to turn off the option to leave a message for this period:

• Hi! Thanks for calling; this is to let you know that you won't be able to leave a message for me today as I'm out of the office until 29 October. If you need to speak to my department please call my colleague, Maria, on 123 456 7890. Thank you!

E-Mail

We all have to deal with E-Mails. Too many of them. And if you don't check your E-Mails on a regular basis the number of unread messages just mounts up and up and up. There are ways to deal with this, to streamline your inbox, but we all know that if we are away for a few days, let alone a few weeks, dealing with the resulting mountain can seem a daunting task. There are three main details to include in any message:

• dates (from/to)
• alternative contact (if there is one) together with their details

how E-Mails will be treated while you are away - will they be forwarded to someone else, for example? - and perhaps on your return - will you deal with them then, as some people simply ignore any E-Mails that arrive while they are away.

Many of us set up autoresponder messages like this - a slightly formal example:

• Thank you for your E-Mail. I will be out of the office and will not have access to my E-Mails from (start date) to (end date). E-Mails will not be forwarded, but if you need to communicate with my department during this period, please contact Anna Smalls at anna(at)mycompany(dot) com.

A less formal example could follow these lines:

• Hi, and thanks for your E-Mail! I'm currently out of the office with no E-Mail access and will be back on (end date). If you need to reach me urgently, please call me on my mobile at: 123 456 7890. Thank you.

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