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Union correspondence

Union correspondence, Quelle: FotoliaFotolia
Most union members do not want to receive pages and pages of text from their union. Most reps have little time. Here's how to keep things short and simple when writing to or on behalf of your union. Who is writing?


Internet tip!
The Citizens' Advice Bureaux (CAB) in the UK offers advice on all sorts of things, including how to write to your employer. Check out sample letters and try the 'letter generator' if you need additional help with your writing: https://bit.ly/2GWaNJi

This needs to be very clear from the outset. If you are a union rep writing to members, this should be evident: remember that not all members will know (or remember) your name, so your position should be easy to see. You may have union paper or a union signature or header to use for your correspondence - make sure that this is immediately visible (so if your writing extends past one page or one screen your name and position should be visible at the top as well as the bottom of the writing). It may be possible, for example, to include useful basic information in an email header.

If you are new to the position, or if you know that some members may not immediately realise who you are, a sentence about your role is a useful way of beginning the correspondence:

  • I have recently been elected as your union representative; I am taking this opportunity to introduce myself and provide contact details. Please do get in touch if you have questions about any union business or if I can support you in any way.

On the other hand, if you are a member writing to your union, this should also be clear from the start.

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