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Quiz: Ice breaking strategies

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Writing minutes
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What information should be noted?

There is a fairly standard format for the first section of minutes, in which the following information should be noted:

  • date + time,
  • venue,
  • attendees (you may wish to have an attendance sheet ready to pass around, and make sure that you know who everyone is before the meeting really gets going; make a "map" of the table with names if necessary) and
  • apologies.

This part can mostly be completed in advance, or filled in after the meeting.

The next sections of the minutes contain the information that is specific to that meeting only, and generally follows the outline given in the agenda: the topics discussed, decisions reached, actions taken or to be taken, materials used or given out, and details of any follow-up meetings or AOB (any other business).

As long as the meeting follows the agenda, the minutes can be prepped before the meeting takes place by preparing sheets with the details from the agenda and leaving plenty of space for notes under each item, or by preparing such a document on the computer. Notes can then be taken under each relevant heading, tidied up after the meeting and voila! Almost-instant minutes!

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